Xcellin is committed to ensuring that your privacy is protected. In this policy we advise you of the basis on which we will receive and process your personal data and of your rights under the GDPR. This privacy policy sets out how Xcellin Ltd uses and protects any information that you provide Xcellin.
This is information about you that you give us by visiting our website https://www.xcellin.co.uk (“Website”) or by corresponding with us by phone, e-mail, SMS or otherwise. It includes information you provide when you:
In this case Xcellin will inform you, by sending you this privacy notice, within a maximum of 30 days of collecting the data of the fact Xcellin hold personal data about you.
What we collect
We may collect the following information:
-curriculum vitae (or career profile)
– name and job title
– contact information including email address
– demographic information such as postcode, preferences and interests
-financial information
-compliance documentation and references verifying your qualifications and experience and your right to work in the United Kingdom,
-data that may be held on your professional profile available in the public domain e.g. LinkedIn, Twitter, business Facebook or corporate website.
Xcellin use information held about you in the following ways:
To provide you with the information and services that you request from us or Xcellin think will be of interest to you because it is relevant to your career.
To provide you with information about other services or jobs that Xcellin offer that are similar to those that you have already been provided with or enquired about.
The core service Xcellin offer to our candidates and clients is the introduction of candidates to our clients for the purpose of temporary or permanent recruitment. However, our service expands to supporting individuals throughout their career and to supporting businesses’ resourcing needs and strategies.
All personally identifiable data will be deleted after a period of 60 months if there is no legitimate interest.
Our legitimate interest in collecting and retaining your personal data is described below:
As a recruitment business and recruitment agency Xcellin introduce candidates to clients for permanent employment and temporary worker placements. The exchange of personal data of our candidates and our client contacts is a fundamental and essential part of this process.
In order to support our candidates’ career aspirations and our clients’ resourcing needs Xcellin require a database of candidate and client personal data containing historical information as well as current resourcing requirements.
To maintain, expand and develop our business Xcellin need to record the personal data of prospective candidates and client contacts.
All personally identifiable data will be deleted after a period of 60 months if there is no legitimate interest.
Online Security
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.
We will not use your personal data other than for the purposes described in this notice.
Except as described above, we will not sell your personal data or share it with any third parties.
We will not send your personal data, including your CV to any client in relation to a role without your express permission.
We will not keep your personal data for longer than is necessary for the stated purposes.
We will take all reasonable and necessary technical and organisational measures to protect your personal data.
Your rights under the GDPR include the following:
– The right at any time to withdraw your consent to the processing of your personal data.
– The right to be informed of what personal data of yours we hold, how we obtained it and how long we intend to keep it.
– The right to have your personal data rectified in the event that it is inaccurate or incomplete.
– The right to request the erasure of your personal data (also called the right to be forgotten).
– The right to restrict the processing of your personal data.
– The right to data portability (i.e. transfer of your personal data to another organisation).
Your rights above can be exercised free of charge by:
– Sending an email to the Data Controller Heather Hughes heather.hughes@xcellin.co.uk
In certain cases, we will need to satisfy ourselves of your identity before we can action a request under the GDPR.
Please note that if it by exercising one or more of your rights it requires deletion of your file, we may not be required or able to do so, especially if your file also holds information about our clients, or tax related information that we need to keep, by law, for a period of up to 6 years. If we are unable to comply with your request we will let you know what the reason is.
Xcellin may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 25th May, 2018.
